Document Controller
Description
Our Multi National Main Contracting client has a new requirement for a well experienced Document Controller to join their team in Abu Dhabi. working on a new data centre project. Successful candidates will have extensive Document Control experience on large scale projects and be proficient in ACONEX. Candidates must have worked for recognised UAE main contracting companies in the UAE previously.
This role is available for immediate joining and is an initial 3 month contract position, outsourced through J10 Consulting.
This role is available for immediate joining and is an initial 3 month contract position, outsourced through J10 Consulting.
Responsibilities
• Maintains all important documents hardcopy and/or electronic format as directed, ensuring that the information is easily accessible whether stored locally or archived;
• Provide administrative assistance to the project team in their reporting obligations and other functions;
• Control files, drawings and engineering documents and co-ordinate and manage all activities related to the Document Control section, which may include the control of other administrative documents;
• Maintain a reliable data entry system accommodated by tasks such as filing hardcopies, scanning, electronic management, filing and processing, archiving and document tracking, inputs the document data into the standard registers whilst ensuring that the information is accurate and up to date;
• Maintains controlled copies of the latest approved documents adding the appropriate reference and priority whilst ensuring their distribution, if required.
• Prepare & distribute correspondences, reports, memorandums, reports, schedules and materials for publication, presentation etc.;
• Controls drawings, design records, standards, procedures, correspondence and minutes of meetings etc.;
• Recording and archiving all hardcopy and softcopy documents,
• Maintaining an appropriate electronic database as backup to a traditional hardcopy archive system for easy storage and access to all internal and external correspondence and data;
• Providing data entry and word processing services as and when required;
• Assisting managers in producing various reports, tables and presentation material;
• Copies/scans and distributes the required documents, assisting as required;
• Provide administrative assistance to the project team in their reporting obligations and other functions;
• Control files, drawings and engineering documents and co-ordinate and manage all activities related to the Document Control section, which may include the control of other administrative documents;
• Maintain a reliable data entry system accommodated by tasks such as filing hardcopies, scanning, electronic management, filing and processing, archiving and document tracking, inputs the document data into the standard registers whilst ensuring that the information is accurate and up to date;
• Maintains controlled copies of the latest approved documents adding the appropriate reference and priority whilst ensuring their distribution, if required.
• Prepare & distribute correspondences, reports, memorandums, reports, schedules and materials for publication, presentation etc.;
• Controls drawings, design records, standards, procedures, correspondence and minutes of meetings etc.;
• Recording and archiving all hardcopy and softcopy documents,
• Maintaining an appropriate electronic database as backup to a traditional hardcopy archive system for easy storage and access to all internal and external correspondence and data;
• Providing data entry and word processing services as and when required;
• Assisting managers in producing various reports, tables and presentation material;
• Copies/scans and distributes the required documents, assisting as required;
Requirements
Document Controller Requirements:
• Minimum of 5 years’ experience post graduation with experience in civil construction projects
• Must have worked in UAE main contracting company previously
• Excellent communication skills in English, written and spoken;
• Proficient in Electronic Documentation Management Software systems - ACONEX is required, SharePoint, Documentum are added benefit
• Experienced user of MS Office;
• Capable of working with minimal supervision;
• In-depth knowledge of document procedures;
• Effective in building good working relationships within complex structures, both internally and with various project stakeholders.
Salary:
AED 6,000 to 9,000 per month inclusive of fixed allowances.