Commercial Admin
Description
We are seeking a Commercial Admin cum Receptionist. Primarily the role will be acting as first point of contact for our company, you will play a vital role in creating a welcoming and professional environment for clients, visitors, and employees. Additionally, assisting in the commercial department gathering documents and uploading for bids.
Responsibilities
- Responsible for Updating Global Vessels database.
- Maintenance of database system for enquiries, clients, contracts and offers.
- Responsible for opening and maintaining contract files.
- Responsible for recording on/off hire times of vessels and ensuring related contract information is received in a timely manner, recorded, and filed.
- Tender/Bid/Contract administration, preparation, and submission.
- Preparation of commercial material (Presentation, Specifications……)
- Preparation of market availability of vessels.
- Issuing commercial information, preparation of letters and general correspondence.
- Coordination with ship owners and PS departments for bid preparation.
- Assisting in market research and competitor analysis.
- Maintenance of database system for enquiries, clients, contracts and offers.
- Responsible for opening and maintaining contract files.
- Responsible for recording on/off hire times of vessels and ensuring related contract information is received in a timely manner, recorded, and filed.
- Tender/Bid/Contract administration, preparation, and submission.
- Preparation of commercial material (Presentation, Specifications……)
- Preparation of market availability of vessels.
- Issuing commercial information, preparation of letters and general correspondence.
- Coordination with ship owners and PS departments for bid preparation.
- Assisting in market research and competitor analysis.
Requirements
- Preferably someone working within the Shipping and Maritime industry.
- Able to work as part of a team and demonstrate ability to changing demands.
- Good decision making and analytical skills.
- Be well organised and be able to prioritise work effectively.
- Computer literate with good working knowledge of MS Office: Outlook, Excel, Word, Access and PowerPoint.
- Excellent command of the English language.
Salary:
QAR 10,000 to 15,000 per month inclusive of fixed allowances.